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Financials/Budget
For the period ending March 31, 2010
Trabue Woods HOA
For the period ending March 31, 2010
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Account YTD Actual Annual Budget
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Operating Income
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Association Fee $11,910.34 $23,190.30
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Total Income $11,910.34 $23,190.30
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Utilities
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Electric $ 213.42 $ 1,020.00
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Water & Sanitation $ 0.00 $ 150.00
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Total Utilities $ 145.87 $ 1,170.00
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Maintenance
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Site Lighting $ - $ 50.00
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Total Maintenance $ - $ 50.00
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Grounds Care
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Grass Mowing $ 0 $ 100.00
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Spring Clean-Up $ 0 $ 4240.00
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Landscaping $ 0 $ 850.00
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Grounds Contract $ 0 $ 1360.00
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Grounds Maintenance $ 0 $ 150.00
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Total Grounds Care $ 0 $ 6,700.00
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Recreation
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Social Events/Activities $ 0 $ 1500.00
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Total Recreation $ 0 $ 0
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Administrative Expense
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Legal $ 45.00 $ 11,000.00
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Auditing & Accounting Fees $ 0 $ 300.00
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Copier Expense/Copies $ 547.52 $ 1,000.00
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Misc. Administrative Expense $ 0 $ 350.00
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Website Expense $ 0 $ 225.00
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Postage $ 931.94 $ 950.00
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Management Fees $ 3118.50 $ 12,474.00
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Federal Income Tax $ 0 $ 82.00
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Insurance $ 0 $ 1,405.00
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Total Administrative $ 4642.96 $29,286.00
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Total Operating Expenses $4856.38 $37,206.00
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Net Operating Flow / (Drain) $ 7095.63
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**********************************************************************************************************************************************************
Trabue Woods HOA
For the period ending February 28, 2010
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Account YTD Actual Annual Budget
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Operating Income
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Association Fee $11,022.52 $23,190.30
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Total Income $11,022.52 $23,190.30
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Utilities
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Electric $ 145.87 $ 1,020.00
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Water & Sanitation $ 0.00 $ 150.00
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Total Utilities $ 145.87 $ 1,170.00
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Maintenance
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Site Lighting $ - $ 50.00
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Total Maintenance $ - $ 50.00
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Grounds Care
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Grass Mowing $ 0 $ 100.00
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Spring Clean-Up $ 0 $ 4240.00
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Landscaping $ 0 $ 850.00
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Grounds Contract $ 0 $ 1360.00
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Grounds Maintenance $ 0 $ 150.00
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Total Grounds Care $ 0 $ 6,700.00
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Recreation
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Social Events/Activities $ 0 $ 1500.00
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Total Recreation $ 0 $ 0
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Administrative Expense
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Legal $ 45.00 $ 11,000.00
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Auditing & Accounting Fees $ 0 $ 300.00
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Copier Expense/Copies $ 223.58 $ 1,000.00
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Misc. Administrative Expense $ 0 $ 350.00
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Website Expense $ 0 $ 225.00
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Postage $ 641.10 $ 950.00
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Management Fees $ 2079.00 $ 12,474.00
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Federal Income Tax $ 0 $ 82.00
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Insurance $ 0 $ 1,405.00
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Total Administrative $ 2988.68 $29,286.00
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Total Operating Expenses $3,134.55 $37,206.00
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Net Operating Flow / (Drain) $ 7887.97
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*********************************************************************************************************************************************************
Trabue Woods HOA
For the period ending January 31, 2010
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Account YTD Actual Annual Budget
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Operating Income
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Association Fee $8983.25 $23,190.30
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Total Income $8983.25 $23,190.30
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Utilities
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Electric $ 44.82 $ 1,020.00
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Water & Sanitation $ 0.00 $ 150.00
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Total Utilities $ 44.82 $ 1,170.00
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Maintenance
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Site Lighting $ - $ 50.00
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Total Maintenance $ - $ 50.00
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Grounds Care
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Grass Mowing $ 0 $ 100.00
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Spring Clean-Up $ 0 $ 4240.00
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Landscaping $ 0 $ 850.00
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Grounds Contract $ 0 $ 1360.00
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Grounds Maintenance $ 0 $ 150.00
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Total Grounds Care $ 0 $ 6,700.00
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Recreation
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Social Events/Activities $ 0 $ 1500.00
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Total Recreation $ 0 $ 0
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Administrative Expense
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Legal $ 0 $ 11,000.00
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Auditing & Accounting Fees $ 0 $ 300.00
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Copier Expense/Copies $ 223.58 $ 1,000.00
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Misc. Administrative Expense $ 0 $ 350.00
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Website Expense $ 0 $ 225.00
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Postage $ 640.07 $ 950.00
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Management Fees $ 1039.50 $ 12,474.00
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Federal Income Tax $ 0 $ 82.00
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Insurance $ 0 $ 1,405.00
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Total Administrative $ 1903.15 $29,286.00
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Total Operating Expenses $1947.97 $37,206.00
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Net Operating Flow / (Drain) $ 7035.28 $20,759.54
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****************************************************************************************************************************************************************
Trabue Woods HOA
For the period ending December 31, 2009
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Account YTD Actual Annual Budget
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Operating Income
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Association Fee $26,317.79 $22,086.54
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Total Income $26,317.79 $22,086.54
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Utilities
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Electric $ 784.85 $ 1,020.00
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Water & Sanitation $ 36.50 $ 150.00
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Total Utilities $ 821.35 $ 1,170.00
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Maintenance
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Site Lighting $ - $ 50.00
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Total Maintenance $ - $ 50.00
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Grounds Care
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Grass Mowing $ 100.00 $ 0.00
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Spring Clean-Up $ 4,240.00 $ 0.00
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Landscaping $ 850.00 $ 0.00
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Grounds Contract $ 1,973.85 $ 6,700.00
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Grounds Maintenance $ 0.00 $ 150.00
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Total Grounds Care $ 7,163.85 $ 6,850.00
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Recreation
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Social Events/Activities $ 631.47 $ 750.00
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Total Recreation $ 631.47 $ 750.00
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Administrative Expense
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Legal $ 2,715.02 $11,000.00
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Auditing & Accounting Fees $ 300.00 $ 2,000.00
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Office Supplies $ 86.69 $ 0.00
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Copier Expense/Copies $ 173.58 $ 0.00
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Misc. Administrative Expense $ 54.10 $ 1,100.00
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Bank Fees $ 98.41 $ 0.00
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Software Licensing Fee $ 96.85 $ 0.00
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Web Site Expense $ 215.76 $ 225.00
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Postage $ 749.07 $ 948.00
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Newsletters $ 683.56 $ 0.00
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Management Fees $ 2,079.00 $ 0.00
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Federal Income Tax $ 0.00 $ 82.00
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Insurance $ 1,237.00 $ 1,405.00
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Total Administrative $ 8,489.04 $17,510.00
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Total Operating Expenses $17,105.71 $25,580.00
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Net Operating Flow / (Drain) $ 9,212.08 ($3,493.46)
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| Trabue Woods HOA |
| For the period ending November 30, 2009 |
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Account
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YTD Actual |
Annual Budget |
| Operating Income |
| Association Fee |
$20,522.14 |
$22,086.54 |
| Total Income |
$20,522.14 |
$22,086.54 |
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Utilities
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| Electric |
$718.78 |
$1,020.00 |
| Water & Sanitation |
$36.50 |
$150.00 |
| Total Utilities |
$755.28 |
$1,170.00 |
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Maintenance
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| Site Lighting |
$0.00 |
$50.00 |
| Total Maintenance |
$0.00 |
$50.00 |
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Grounds Care
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| Grass Mowing |
$100.00 |
$0.00 |
| Spring Clean-Up |
$4,240.00 |
$0.00 |
| Landscaping |
$850.00 |
$0.00 |
| Grounds Contract |
$1,973.85 |
$6,700.00 |
| Grounds Maintenance |
$0.00 |
$150.00 |
| Total Grounds Care |
$7,163.85 |
$6,850.00 |
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Recreation
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| Community/Social Events |
$631.47 |
$0.00 |
| Total Recreation |
$631.47 |
$0.00 |
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Administrative Expense
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| Legal |
$2,715.02 |
$11,000.00 |
| Auditing & Accounting Fees |
$300.00 |
$2,000.00 |
| Social Activities |
$0.00 |
$750.00 |
| Office Supplies |
$86.69 |
$0.00 |
| Copier Expense/Copies |
$167.42 |
$0.00 |
| Misc. Administrative Expense |
$54.10 |
$1,100.00 |
| Bank Fees |
$98.41 |
$0.00 |
| Software Licensing Fee |
$96.85 |
$0.00 |
| Web Site Expense |
$215.76 |
$225.00 |
| Postage |
$749.07 |
$948.00 |
| Newsletters |
$683.56 |
$0.00 |
| Management Fees |
$1,039.50 |
$0.00 |
| Federal Income Tax |
$0.00 |
$82.00 |
| Insurance |
$1,237.00 |
$1,405.00 |
| Total Administrative |
$7,443.38 |
$17,510.00 |
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Total Operating Expenses
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$15,993.98 |
$25,580.00 |
| Net Operating Flow / (Drain) |
$4,528.16 |
($3,493.46) |
============================================================================
2008 Estimated Budget based on available data from 2007 & 2008.
AEP ($85/mo) $1,020
H20/Sewer $ 150
Removed meters to save money
Insurance $1,405
Taxes $ 82
Maintenance $ 200
Lights & Gas for mowing
Landscaping $6,700-$10,000
Attorney Loveland $11,000
Dues collections, Deed Restrictions & other legal needs
Accountant $2,000
Tax prep, Correct Quick Books & quarterly audits
USPS (PO Box) $ 48
Change from USPS Store to Hilliard P O will save $132.00
Website $ 225
Social Events $ 750
Fundraisers, Donations to cut costs
Welcome Wagon $ 750
Approximately 30 homes/year
Postage $ 900
Bulk Mailing saves approx. 0.25 per mailing ($0.41-$0.42 verses $.0155 & $0.165)
Office Supplies $ 350
Total: $25,580-$28,880
==============================================================================================================
| Ordinary Income & Expense Summary as it appears 07/06/06 - 07/31/07 pg 1 |
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| Income |
Actual Income |
Total |
Expenses |
| Opening Equity Bank Balance 8/06 |
$4,017.00 |
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| Current Account Balance 8/8/07 |
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$15,927.27 |
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| Homeowner Member Dues 7/06-6/30/07 |
$20,517.00 |
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| Homeowner member dues 07/01/07-08/08/07 |
$13,095.00 |
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| Total Income for 2006 & 2007 |
$33,612.00 |
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| Actual Expense from 07/06-6/31/07 |
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$13,083.45 |
| Actual Expense from 07/01/07-08/08/07 |
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$4,763.05 |
| Total Expense |
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$17,846.50 |
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| Total Income |
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$33,612.00 |
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| Less Total Expense |
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$17,684.73 |
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| Balance as of 08/08/2007 |
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$15,927.27 |
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| Ordinary Income & Expense Summary as it appears 08/06-07/31/07 pg 2 |
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| Expense |
Actual |
Total |
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| Adminstrative |
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| Accounting |
$0.00 |
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| Bank Service Charges |
$5.90 |
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| Mail Box |
$380.00 |
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| Annual meeting |
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| Website |
$215.76 |
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| Equipment (prior Board approved) |
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| Quick Books |
$160.11 |
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| Computer with service plan |
$700.89 |
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| Signs |
$276.00 |
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| Office Supplies |
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| Envelopes,paper, labels |
$81.54 |
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| Ink,printing |
$307.74 |
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| Stapling,Assembly |
$32.00 |
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| Postage |
$566.50 |
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| Misc. office expense |
$643.34 |
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| Legal fees/cost |
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| Baker Law Group |
$9,743.40 |
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| Allen Kuehnle,Stovale,Newman |
$250.00 |
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| Total Legal Fees |
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$9,993.40 |
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| Dues/Deed Enforcement |
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| Parking (Kevin Cross submitted) |
$4.00 |
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| Total Adminstrative Expense |
$13,367.18 |
$13,367.18 |
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| Insurance |
$665.00 |
$665.00 |
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| Landscaping |
$1,887.00 |
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| Phase I both sides |
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| weeding, trimming, waste removal |
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| Mowing vacant lot |
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| Total Landscaping |
$1,887.00 |
$1,887.00 |
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| Ordinary Income & Expense Summary as it appears 08/06-07/31/07 pg 3 |
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| Expense |
Actual |
Total |
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| Maintenance/Repair |
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| Sprinkler (repair in 2008) |
$350.00 |
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| Lights |
$46.88 |
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| Total Maintenance/Repair |
$396.88 |
$396.88 |
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| Property Tax |
$608.34 |
$608.34 |
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| Social Committee |
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| Garage Sale Ads/Newspaper |
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| Permit for Fall Festival |
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| Total Social Committee Expense |
$106.63 |
$106.63 |
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| Utilities |
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| Electric |
$332.80 |
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| Water |
$320.90 |
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| Total Utilities |
$653.70 |
$653.70 |
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| Total Expense |
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$17,314.30 |
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